Vital Records

COVID-19 Modified Operations

Linn County’s top priority is the health and safety of employees and the public. That is why Linn County offices reopened July 20 on an appointment-only basis as part of a phased approach to reopening. Linn County will continue to monitor the evolving COVID-19 situation and adjust County operations and safety measures as needed. Anyone entering County buildings will be required to wear a face covering and social distance. COVID-19 symptom screening will also be in place.

You may call our office or use the button below to schedule an appointment; however, many County services can be conducted online or remotely through email, mail, our drop boxes, or over the phone. We encourage the public to continue using these remote service options. For items placed in the drop box, please put all documents in an envelope marked Recorder’s Office and include your contact information. We try to process everything within 24 hours of receiving the mail. 

Services Offered by Appointment

All Services are by appointment only.  Appointments can be booked up to 90 days in advance. If you receive the message "There are no time slots available," please check back as there are no appointments available at this time. Please check regularly as appointments can open up on an hourly basis. Thank you for your patience as we work through this new way of doing business.

Make An Appointment

You may contact our office at 319-892-5445 from 8 a.m. to 5 p.m. Monday through Friday.

Read more about our service modifications designed to mitigate the spread of COVID-19 and keep employees and customers safe.

Access to Vital Records

To access any of the vital records below, you must have entitlement as defined by the Iowa Department of Public Health. Requests for copies of birth certificates, marriage records, and death certificates must include a notarized application (PDF), a copy of your government-issued ID, and $15.00. We accept cash, check, money order, or credit cards.

Individuals with entitlement typically include:

  • Person named on record (if 18 or older)
  • Mother or father (if named on record)
  • Spouse
  • Brother or sister (must show proof of entitlement)
  • Maternal grandparents
  • Paternal grandparents (if father is named on record)

How to Submit Request for Record

Return the completed, notarized application, a copy of your Driver’s License or current government-issued photo ID, and $15.00 to our office by mail or drop the items off in an envelope marked Recorder’s Office in the white dropbox in front of the Jean Oxley Linn County Public Service Center at 935 2nd St SW, Cedar Rapids.

If returning your application by mail, send it to this address:

Linn County Recorder
Attn: Vital Records
PO Box 1406
Cedar Rapids, IA 52406

Upon receiving the completed application material, we will complete the request and mail it out the same business day.

Fees

Make checks and money orders payable to Linn County Recorder. We also accept cash or can contact you for credit card payment.

Birth Records

Birth Records are available for years 1880 to 1920 and 1942 to current. The records for the years 1921 to 1941 are kept at the Iowa Department of Public Health in the vital records section. Births to unwed mothers prior to July 1, 1988 are only available at the Iowa Department of Public Health.

Certified copies are available for $15 each, and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a government-issued ID.

Request a Birth Record (PDF)


Death Records

Death records are available except for years 1921 to 1941. The records for the years 1921 to 1941 are kept at the Iowa Department of Public Health. Certified copies are available for $15 each, and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a government-issued ID.

Request a Death Record (PDF)


Marriage Records

Certified copies of marriage certificates are available. Each certified copy is $15 and are only available to those with entitlement.

Please note: All applications must be notarized and be accompanied by a state-issued ID.

Request a Marriage Record (PDF)


Marriage Applications

To apply for an Iowa marriage license, both parties and a witness (18 or older and knows both parties) must sign an application in the presence of a notary. 

There is a $35 fee and a three day waiting period before the marriage can take place. The three day waiting period begins the day after the application is processed.

Waiving Three Day Waiting Period

A three day waiver can be applied for at the Clerk of Court’s Office or can be printed off here Waiver Application. There is an additional fee for a waiver. Once the waiver is approved by a judge, the applicant must submit the waiver to the Linn County Recorder’s Office to complete the marriage application process. 

Application and Forms

How to Submit a Marriage Application

Return the completed, notarized application, address form, and $35.00 to our office by mail or drop the items off in an envelope marked Recorder’s Office in the white dropbox in front of the Jean Oxley Linn County Public Service Center at 935 2nd St SW, Cedar Rapids.

If returning your application by mail, send it to this address:

Linn County Recorder
Attn: Vital Records
PO Box 1406
Cedar Rapids, IA 52406

Upon receiving the completed, notarized application, address return form, and fee, we will complete the request and mail it out the same business day.

Make checks and money orders payable to Linn County Recorder. We also accept cash or can contact you for credit card payment.

Marriage Certificate

After you are married, the signed certificate of marriage will need to be returned to this office. Once the marriage certificate has been returned, we will issue a certified copy to the couple. The certified copy may be used to change driver’s licenses, insurance, and social security information.

We will mail you back the certificate of marriage and additional instructional information for filing the paperwork.


Divorce Records

Divorce records are available through the Clerk of Court’s Office located at 51 3rd Avenue Bridge, Cedar Rapids.