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Department: Board of Supervisors
Date: Jul 11, 2012 at 10:00 AM
| | This meeting will be in the Formal Board Room on the lower level of the Jean Oxley Linn County Public Service Center, 935 Second Street SW, Cedar Rapids, Iowa.
For questions regarding the Board's agenda or meetings, contact Jan Every at 319-892-5117 or jan.every@linncounty.org.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT: 5 Minute Limit
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Statement of Election Costs – 2012 Primary Elections.
REPORTS
RESOLUTIONS
Adopt Resolution adopting and approving the Tax Compliance Procedures Relating to Tax-Exempt Bonds Policy and Conduit Bond Issuance Procedures Policy.
Resolution rescinding Warrant No. 70526451 payable to Julie Carson in the amount of $214.25 for phone and mileage reimbursement. The check was not received and is presumed lost.
Adopt resolution to set a temporary speed limit of 35 mph on Blairs Ferry Road from Wayside Circle to 6300 Blairs Ferry Road while under construction for project FM-C057(116)—55-57.
Resolution authorizing approval for the National Czech & Slovak Museum & Library to use the parking lots at the Jean Oxley Linn County Public Service Center, 935 2nd Street SW, on July 14 and 15, 2012, for overflow parking for their “Grand Opening” event.
Resolution approving Wilson Creek First Addition, Minor Boundary Change Case MBC-03-12.
CONTRACTS AND AGREEMENTS
Award bid for seed and authorize chairperson to sign purchase orders for the following:
• Naylor Seed in the amount of $556.00
• Welter Seed in the amount of $5050.00
Award bid and authorize chairperson to sign purchase order for a lowboy trailer from Rexco Equipment in the amount of $63,380.00.
Award bid and authorize chairperson to sign purchase order for wheeled excavators(2) from Martin Equipment in the amount of $373,000.00.
Authorize Chairperson to sign Byrne Justice Assistance Grant (JAG) Program/ARRA grant contract in amount of $50,667 from the Governor’s Office of Drug Control Policy.
Authorize Chairperson to sign contract DCAT4-13-076 (Professional Development): to provide $10,000.00 of Decat money for the Professional Development Scholarship and Conference fund for JCO and DHS staff and related service providers.
Authorize Chairperson to sign Request for Payment / Activity Status: Business Assistance Programs – Federal Funding Contract Number 08-DRB-210, Report 27, for the period ending 6/30/2012 in the amount of $1,099,321.00.
LICENSES & PERMITS
Approve a Five Day Class B Beer Permit to the Stone City Art Institute, noting all fees have been paid.
Approve Five Day Class B Beer Permit for Rock Production (Concert at the Marion Airport), noting all fees have been paid.
Approve Class C Liquor License for F. B. & Co. in Waubeek, noting all fees have been paid.
Approve Application for a Fireworks Permit for F. B. & Co. in Waubeek for a display on Saturday, July 14, 2012.
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Issue Proclamation for the 2012 ADA Celebration Day – Saturday, July 21, 2012.
Discuss and decide on full-time Natural Resource Technician position with Linn County Conservation.
Discuss and decide on LIFTS renewal of contract for services with TMS Management Group to provide non emergency medical transportation for Title 19 clients of Iowa.
Garth Fagerbakke, Construction Services Manager:
Jean Oxley Linn County Public Service Center Construction
1) Discuss and decide on contract for interior signage contract.
2) LEED – Discussion on LEED points.
Linn County Courthouse Construction
1) Discuss construction change order number four.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT: 5 Minute Limit
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
ADJOURNMENT
Associated File:
 7-11.pdf, 137k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, JULY 11, 2012 10:00 A.M.
The Board met in session at the Linn County Jean Oxley Public Service Center. Present: Chairperson Oleson, Vice Chairperson Harris, Supervisors Barron & Langston. Absent: Supervisor Rogers (other county business). Board members voting “Aye” unless otherwise noted.
The Pledge of Allegiance was led by Chairperson Oleson.
PUBLIC COMMENT: Charles Ross, 5105 Blairs Ferry Lane NE, addressed the Resolution on today’s agenda setting a temporary speed limit on Blairs Ferry Rd. He lives on the corner and is speaking on behalf of himself and neighbors. They would like to see a permanent 45 mph speed limit. Ross also stated that with the new construction, that it would be an ideal time to look at installing bicycle lanes.
Motion by Barron, seconded by Langston to approve Consent Agenda as follows:
Statement of Election Costs – 2012 Primary Elections.
Resolution 2012-7-108, adopting and approving the Tax Compliance Procedures Relating to Tax-Exempt Bonds Policy and Conduit Bond Issuance Procedures Policy.
Resolution 2012-7-109, rescinding Warrant No. 70526451 payable to Julie Carson in the amount of $214.25 for phone and mileage reimbursement. The check was not received and is presumed lost.
Resolution 2012-7-110, to set a temporary speed limit of 35 mph on Blairs Ferry Road from Wayside Circle to 6300 Blairs Ferry Road while under construction for project FM-C057(116)—55-57.
Resolution 2012-7-111, authorizing approval for the National Czech & Slovak Museum & Library to use the parking lots at the Jean Oxley Linn County Public Service Center, 935 2nd Street SW, on July 14 and 15, 2012, for overflow parking for their “Grand Opening” event.
Resolution 2012-7-112, approving Wilson Creek First Addition, Minor Boundary Change Case MBC-03-12.
Award bid for seed and authorize chairperson to sign purchase orders for the following:
• Naylor Seed in the amount of $556.00
• Welter Seed in the amount of $5050.00
Award bid and authorize chairperson to sign purchase order for a lowboy trailer from Rexco Equipment in the amount of $63,380.00.
Award bid and authorize chairperson to sign purchase order for wheeled excavators(2) from Martin Equipment in the amount of $373,000.00.
Authorize Chairperson to sign Byrne Justice Assistance Grant (JAG) Program/ARRA grant contract in amount of $50,667 from the Governor’s Office of Drug Control Policy.
Authorize Chairperson to sign contract DCAT4-13-076 (Professional Development): to provide $10,000.00 of Decat money for the Professional Development Scholarship and Conference fund for JCO and DHS staff and related service providers.
Authorize Chairperson to sign Request for Payment / Activity Status: Business Assistance Programs – Federal Funding Contract Number 08-DRB-210, Report 27, for the period ending 6/30/2012 in the amount of $1,099,321.00.
Approve a Five Day Class B Beer Permit to the Stone City Art Institute, noting all fees have been paid.
Approve Five Day Class B Beer Permit for Rock Production (Concert at the Marion Airport), noting all fees have been paid.
Approve Class C Liquor License for F. B. & Co. in Waubeek, noting all fees have been paid.
Approve Application for a Fireworks Permit for F. B. & Co. in Waubeek for a display on Saturday, July 14, 2012.
Motion by Langston, seconded by Barron to adopt Proclamation for the 2012 ADA Celebration Day – Saturday, July 21, 2012.
Motion by Barron, seconded by Langston to approve full-time Natural Resource Technician position with Linn County Conservation.
Motion by Langston, seconded by Harris to authorize Chairperson to sign LIFTS renewal of contract for services with TMS Management Group to provide non-emergency medical transportation for Title 19 clients of Iowa.
Page 2
July 11, 2012
Garth Fagerbakke, Construction Services Manager, presented quotes for the signage package for the Jean Oxley Linn County Public Service Center. He stated that ASI
submitted the low quote of $37,750.00 (base bid). Fagerbakke stated that the alternate
was for an additional directory for the lower level, however, that is not a part of
the recommendation.
Motion by Harris, seconded by Barron to authorize Chairperson to sign contract quote from ASI for signage package for the Jean Oxley Linn County Public Service Center in the amount of $37,750 plus a 10% contingency for a total project budget in the amount of $41,525.00 (without the alternate).
Martha Norbeck, LEED Consultant, met with the Board and reviewed the status of the LEED points for the Jean Oxley Linn County Public Service Center. Also present:
Auditor Miller, Joyce Sramek and Garth Fagerbakke.
Norbeck stated that they can possibly receive a Gold certification (60 points,
however, the checklist is a project in flux. Some points may work out and some may
not, noting that there are areas the the Board may want to pursue over others. A
Silver would be 50 points. There are policies to be written and decisions to be made.
Discussion continued regarding low emitting and fuel efficient vehicles; Green Power
(anticipated use of energy); Energy Model (measurement verifications) and long term
commitment. Norbeck noted that the cost to do the measurement verification is
$14,000.00. The fuel efficient vehicles signs are incorrect and are being corrected.
She indicated that they should be placed in a location considered “premium” parking.
There must be 4 and must be in place for 2 years. When asked how long it will take to
get LEED certifice, Norbeck responded that it would be a year.
Auditor Miller asked the Board who would be writing the policies and asked if they are
looking at a long term commitment or just going after the points for the required
time.
Supervisor Langston responded that Darrin Gage would work on the policies and the
Board indicated that they are interested in a long term commitment.
Fagerbakke presented items included in Change Order #4 for the Linn County Courthouse Construction in the amount of $71,085.00. The Board will approve next week.
Chairperson Oleson stated that Gov. Branstad and Gov. Culver will both be in attendance at the Mary Lundby Bridge ribbon cutting. He has also had conversations regarding right sizing the Conservation Dept. for long term priorities. He also stated that there is nothing in the Code of Iowa that allows for a trail authority. He asked board members if they had heard if an MPO Trail Manager was being hired.
Supervisor Langston stated that she anticipates language in a resolution or letter of intent to proceed with a 28E agreement for MHDD. There have been discussions with United Way regarding a facilitator to assist with community discussions (no dollars from Linn County).
Supervisor Harris reported that Bruce Smith had a complaint about a road department survey crew regarding safety. Smith came to this building and wanted to lodge a formal complaint. There is no “formal” process. Harris sent him an email and said that his concerns would be discussed. Risk Management staff addressed some of his issues.
Motion by Harris, seconded by Langston to approve Claims #70542722-#70543058 in the amt. of $3,828,293.25 and ACH in the amt. of $13,794.57.
Motion by Harris, seconded by Barron to approve year old claim to Tom Ulrich in the amt. of $390.00 Robin Robinson in the amt. of $119.88.
Supervisor Harris also stated that he swore in Tom Watson as the newest member of the Commission of Veteran Affairs.
Adjournment at 10:46 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
BRENT OLESON, Chairperson
Board of Supervisors
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