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Department: Board of Supervisors
Date: May 23, 2012 at 10:00 AM
| This meeting will be held in the lower level board room at Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
For questions regarding the Board's agenda or meetings, please contact Jan Every at 892-5117 or jan.every@linncounty.org.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT: 5 Minute Limit
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Authorize approval of Linn County Community Services FY12 budget surplus.
Approve and authorize chairperson to sign amended FY 2012 IDOT Budget & Program.
REPORTS
Receive and place on file Treasurer’s (Auto Dept.) Report to the County Auditor Receipts and Disbursements for the Month of April, 2012.
RESOLUTIONS
Adopt resolution relating to financing roof repair and replacement projects to be undertaken by Linn County establishing compliance with reimbursement bond regulations under the Internal Revenue Code.
Resolution rescinding Warrant No. 70525001 payable to John Schuchmann in the amount of $512.52 for work compensation, rescinding Warrant No. 70534113 to The Cedars Apartments in the amount of $350.00 for rent assistance, and rescinding Warrant No. 70528945 payable to Kassy Flores in the amount of $46.50 for personal allowance. The checks were not received and are presumed lost.
CONTRACTS AND AGREEMENTS
Authorize Chairperson to sign contract for tracking, monitoring, and outreach between the Sixth Judicial District Juvenile Court Services, the Iowa Department of Human Servics and the Linn County Board of Supervisors for the 2013 fiscal year.
Award rock bid for East Bertram and vicinity to Wendling Quarries in the amount of $27,600.00.
Authorize Chair to sign PO # 4954 to HP for $9,502.68 for two network switches for the Jean Oxley Linn County Public Service Center.
Authorize Chair to sign PO # 4955 to HP for $1,687.02 for one network switch for the Courthouse.
Authorize Chair to sign PO# 4956 to Tallgrass for $1,687.03 for additional furniture for the Jean Oxley Linn County Public Service Center.
Authorize Chair to sign PO # 4957 to Potomac for $9,400 for Unisys printing software and subscription for IT.
Authorize Chair to sign PO # 4958 to Emerson for $19,594.25 for service agreement for the Liebert datacenter equipment.
Approve and authorize chairperson to sign purchase order for traffic paint to Vogel Paint & Wax Co., Inc. in the amount of $10,695.00.
Approve and authorize chairperson to sign purchase order for Beads Reflectorize Spheres to Flex-O-Lite in the amount of $3,600.00.
Approve and authorize chair to sign a contract with L&L Murphy, Associates and Grant Consulting LLC for consulting and advisory services.
LICENSES & PERMITS
Approve Class “B” Beer Permit for Rock Production, LLC (Marion Airport) for a rock concert on June 7, 2012, noting all fees have been paid.
Authorize Chairperson to sign Notice of Discontinuation of a Storm Water Discharge Covered Under Iowa NPDES General Permit No. 1 for Industrial Activities for the Linn County Juvenile Justice Center (permit issued under the name Linn County Juvenile Courthouse).
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Receive report under oath from Auditor Joel Miller regarding iMaint and former contract employee J. Clarahan per Board of Supervisors’ letter dated May 9, 2012.
Motion to rescind the following motion contained in the minutes of May 9, 2012: Authorize Chair to sign and submit State Historical Society of Iowa Historical Resource Development Program Grant and related documents for the Abbe Creek School Museum preservation.
Set Bid filing date for the Howard H. Cherry Scout Reservation Safe Rooms Project.
Authorize Chairperson to sign and authorize Publication of the Notice of Hearing and Letting to Bidders for the Howard H. Cherry Reservation Safe Rooms Project.
Set date, time and location for a public hearing on the proposed plans and specifications, proposed form of contract and the estimated cost for the Howard H. Cherry Reservation Safe Rooms Project.
Discuss and decide on application for funding through the “Methamphetamine Drug Hot Spots Grant Program” to pay overtime wages for highway interdiction projects – grant amount $9,950.
Discuss and decide on a request for Options to have a 220 electrical line run from the electrical box in the warehouse to the front of Area E at the Community Services Building of Linn County.
Discuss an Ordinance Amending the General Assistance Program in Linn County, Iowa, Chapter 11 of the Linn County Code of Ordinances, Section 11.16.
Discuss and authorize John Brandt to sign Linn County Home Health – Protective Program’s “FY13 Bid Proposal for the Promoting Safe and Stable Families Grant to Provide Time-Limited Family Reunification Services, funded through the Linn County Decategorization Board”. Amount to be requested: $57,613.
Discuss additional metal roofing at Wickiup Hill.
Discuss new full-time Business Systems Analyst and Business/Report Specialist positions for the I. T. Department.
Garth Fagerbakke, Construction Services Manager:
Fillmore Roof Construction Project
1) Discuss and decide on contract for professional services for electrical and HVAC for roofing project.
Jean Oxley Public Service Center Construction
1) Discuss and decide on contract to provide and install monument sign on 2nd Street side of parking lot.
2) Discuss allowing Construction Services Manager to do miscellaneous contracts outside of the General Contractor contract to finish project and assist with move if required.
Community Services VA Memorial
1) Discuss contracts to install memorial and bench.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT: 5 Minute Limit
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
ADJOURNMENT
Associated File:
 5-23.pdf, 164k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, MAY 23, 2012 10:00 A.M.
The Board met in session at Linn County West. Present: Vice Chairperson Harris, Supervisors Barron, Langston and Rogers. Absent: Chairperson Oleson (other county business). Board members voting “Aye” unless otherwise noted.
The Pledge of Allegiance was led by Vice Chairperson Harris.
Motion by Barron, seconded by Rogers to approve Consent Agenda (correcting two purchase order amounts) as follows:
Authorize approval of Linn County Community Services (LCCS) FY12 budget surplus.
Approve and authorize chairperson to sign amended FY 2012 IDOT Budget & Program.
Receive and place on file Treasurer’s (Auto Dept.) Report to the County Auditor Receipts and Disbursements for the Month of April, 2012.
Resolution 2012-5-84, relating to financing roof repair and replacement projects to be undertaken by Linn County establishing compliance with reimbursement bond regulations under the Internal Revenue Code.
Resolution 2012-5-85, rescinding Warrant No. 70525001 payable to John Schuchmann in the amount of $512.52 for work compensation, rescinding Warrant No. 70534113 to The Cedars Apartments in the amount of $350.00 for rent assistance, and rescinding Warrant No. 70528945 payable to Kassy Flores in the amount of $46.50 for personal allowance. The checks were not received and are presumed lost.
Authorize Chairperson to sign contract for tracking, monitoring, and outreach between the Sixth Judicial District Juvenile Court Services, the Iowa Department of Human Services and the Linn County Board of Supervisors for the 2013 fiscal year.
Award rock bid for East Bertram and vicinity to Wendling Quarries in the amount of $27,600.00.
Authorize Chair to sign PO # 4954 to HP for $9,502.68 for two network switches for the Jean Oxley Linn County Public Service Center.
Authorize Chair to sign PO # 4955 to HP for $4,751.34 for one network switch for the Courthouse.
Authorize Chair to sign PO# 4956 to Tallgrass for $1,687.02 for additional furniture for the Jean Oxley Linn County Public Service Center.
Authorize Chair to sign PO # 4957 to Potomac for $9,400 for Unisys printing software and subscription for IT.
Authorize Chair to sign PO # 4958 to Emerson for $19,594.25 for service agreement for the Liebert datacenter equipment.
Approve and authorize chairperson to sign purchase order for traffic paint to Vogel Paint & Wax Co., Inc. in the amount of $10,695.00.
Approve and authorize chairperson to sign purchase order for Beads Reflectorize Spheres to Flex-O-Lite in the amount of $3,600.00.
Approve and authorize chair to sign a contract with L&L Murphy, Associates and Grant Consulting LLC for consulting and advisory services.
Approve Class “B” Beer Permit for Rock Production, LLC (Marion Airport) for a rock concert on June 7, 2012, noting all fees have been paid.
Authorize Chairperson to sign Notice of Discontinuation of a Storm Water Discharge Covered Under Iowa NPDES General Permit No. 1 for Industrial Activities for the Linn County Juvenile Justice Center (permit issued under the name Linn County Juvenile Courthouse).
Motion by Rogers, seconded by Langston to rescind the following motion contained in the minutes of May 9, 2012: Authorize Chair to sign and submit State Historical Society of Iowa Historical Resource Development Program Grant and related documents for the Abbe Creek School Museum preservation.
Motion by Rogers, seconded by Barron to authorize Chairperson to sign and authorize Publication of the Notice of Hearing and Letting to Bidders for the Howard H. Cherry Reservation Safe Rooms Project.
Motion by Barron, seconded by Rogers to set May 30th at 8:00 a.m. for time and location (Linn County West) for a public hearing on the proposed plans and specifications, proposed form of contract and the estimated cost for the Howard H. Cherry Reservation Safe Rooms Project.
Page 2
May 23, 2012
Motion by Rogers, seconded by Langston to set June 21st at 2:00 p.m. as bid filing date for the Howard H. Cherry Scout Reservation Safe Rooms Project.
Motion by Langston, seconded by Rogers to authorize Chairperson to sign application for funding through the “Methamphetamine Drug Hot Spots Grant Program” to pay overtime wages for highway interdiction projects – grant amount $9,950.
Motion by Barron, seconded by Langston to approve a request for Options to have a 220 electrical line run from the electrical box in the warehouse to the front of Area E at the Community Services Building of Linn County.
Linda Homan, General Assistance, discussed with the Board an Ordinance Amending the General Assistance Program in Linn County, Iowa, Chapter 11 of the Linn County Code of Ordinances, Section 11.16. She stated that currently assistance is allowed for 2 months in a calendar year. There are no consequences if this is not observed. The ordinance amendment allows for consequences.
Motion by Barron, seconded by Langston to authorize John Brandt to sign Linn County Home Health – Protective Program’s “FY13 Bid Proposal for the Promoting Safe and Stable Families Grant to Provide Time-Limited Family Reunification Services, funded through the Linn County Decategorization Board”. Amount to be requested: $57,613. Option for a second year contract.
Todd McNull, Design Dynamics, presented information regarding additional metal roofing at Wickiup Hill. Tricon Const. proposes two Alternates B - $58,000 and Alternate C - $107,000.
Darrin Gage stated that if the Board approves Alternate C, the roofing projects may have to be segregated into more than one bond issue.
At this time Auditor Miller was prepared to present his report under oath regarding iMaint and former contract employee J. Clarahan per Board of Supervisors’ letter dated May 9, 2012.
When asked who administers the oath, Asst. County Atty. Gary Jarvis stated that since the report is being submitted to the Board, it’s possible that the Vice Chairperson can do it or an alternative would be to find a magistrate (housed at Linn County West).
Vice Chairperson Harris asked Auditor Miller the following: “Is your report the truth, the whole truth, and nothing but the truth?”
Auditor Miller responded – “Yes it is”.
Auditor Miller proceeded to provide the Board with a 17 page report with six attachments. He stated that this investigation started out as a fraud investigation of falsifying time records. It has now evolved into a report by himself to the Board by what Mr. Clarahan did while he was under contract. Miller stated that he has tried to provide a sufficient amount of detail to answer questions. The ultimate question to Steve Tucker was why Clarahan was hired and what did he do while he was here.
Supervisor Langston stated that she suspects this is something that Mr. Tucker and the County Attorney will have to review. She stated that she will read it, and stated that what is important is that somehow imbedded in this information is the information that was requested. Langston stated that her idea of a work product is what work would have been done, is there data base work, is there training work and code changes? Those are the kinds of things she presumes might have been done.
Motion by Barron, seconded by Langston to receive and place on file Auditor Miller’s report under oath regarding iMaint and former contract employee J. Clarahan per Board of Supervisors’ letter dated May 9, 2012 and refer a copy to the County Attorney and Steve Tucker.
Gary Jarvis stated that the entire purpose of this procedure was in response to Mr. Tucker stating that he was not getting the information he had requested. The appropriate action is to refer the report to Tucker.
Phil Lowder, IT Director, met with the Board to discuss a new full-time Business Systems Analyst and Business/Report Specialist positions for the I. T. Department. He stated that he took the opportunity after two retirements in his department to rewrite the job descriptions and create a career path. The Board will approve next week.
Motion by Barron, seconded by Langston to authorize Chairperson to sign
Contract with West Plains Engineering for professional services for electrical and HVAC for Fillmore Roof Project in the amount of $7,500.
Motion by Langston, seconded by Barron to authorize Chairperson to sign Contract with Sign Productions to provide and install a monument sign on 2nd Street side of parking lot of the Jean Oxley Linn County Public Service Center in the amount of $10,967.00.
Page 3
May 23, 2012
The Board discussed with Garth Fagerbakke allowing him, the Construction Services Manager, to do miscellaneous contracts outside of the General Contractor contract to finish project and assist with move if required. Fagerbakke stated that this is similar to how they handled the Community Services Bldg. The Board granted him permission to enter into time and material contracts if needed with subcontractors to finish up. This would be outside the scope of work of the base contract.
Supervisor Langston stated she is agreeable with anything to keep it moving forward. She asked that a future agenda item be to discuss landscaping.
Fagerbakke asked the Board to remove the following from the agenda:
Motion by Langston, seconded by Rogers to remove from the agenda to discuss contracts to install VA memorial and bench at the Community Services Bldg.
Supervisor Rogers reported that the Solid Waste Agency had a strategic planning meeting and tour at Site #1. He stated there will be a meeting with MHDD providers about cuts for the remaining FY 12. He stated that he also received a call yesterday from Chuck Palmer offering his assistance to Linn County. The Urban County Coalition also meets in Johnson County today.
Supervisor Harris attended the Linn County Mayors meeting on Monday. There was a presentation regarding the housing fund.
Supervisor Barron stated that the Czech Main Street meeting was held on Monday. They are going to work with the Czech & Slovak Museum, Czech Village Assoc. and New Bo to develop a master plan of the area.
Supervisor Langston reported that work continues on Roadmaps to Health; the Blue Zone is focusing on the next round of activities; Network of Care is seeking funding; and the Indian Creek Watershed group will be meeting.
Motion by Rogers, seconded by Langston to approve ACH payments in the amount of $10,813.02 and claims #70540269-#70540343 in the amt. of $70,428.52.
Adjournment at 10:34 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
by Rebecca Shoop, Deputy Auditor
Approved by:
JOHN HARRIS, Vice Chairperson
Board of Supervisors
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