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Department: Board of Supervisors
Date: May 9, 2012 at 10:00 AM
| This meeting will be held in the lower level board room at Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
For questions regarding the Board's agenda or meetings, please contact Jan Every at 892-5117 or jan.every@linncounty.org.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT: 5 Minute Limit
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Authorize Chair to sign and submit State Historical Society of Iowa Historical Resource Development Program Grant and related documents for the Abbe Creek School Museum preservation.
REPORTS
RESOLUTIONS
Resolution authorizing the issuance of not to exceed $432,000 in aggregate principal amount of Linn County, Iowa, Revenue Bonds (Discovery Living Project) Series 2012, with the proceeds from the sale of the bonds to be loaned to Discovery Living, Inc., an Iowa nonprofit corporation; the execution and delivery of a Bond Purchase Agreement and Assignment to secure said Bonds; the execution and delivery of a Loan Agreement between the County and Discovery Living, Inc.; the Assignment by the County to the Original Purchaser of the rights and interest of the County in and to said Loan Agreement; the sale of said Bonds; the reporting of the designation of the Bonds as Qualified Tax-Exempt Obligations within the meaning of Section 265(b) of the Internal Revenue Code of 1986; and related matters.
Resolution approving Temporary Use TU-03-12, owners Jay and Kerri Carson, applicant Croell Redi-Mix, to allow portable redi-mix station and temporary office trailer for May 15, 2012 through October 31, 2012, hours of operation 6 AM to 6 PM on property located at 5810 Troy Mills Rd, Troy Mills.
Resolution rescinding Warrant No. 70525713 payable to Cedar Terrace Apartments in the amount of $275.00 for rent assistance and rescinding Warrant No. 70527004 to Rebecca A. Braun in the amount of $160.00 for PEO wages. The checks were not received and are presumed lost.
Resolution rescinding Warrant No. 70524702 payable to Josh Miller in the amount of $15.00 for hazmat stipend. The check was not received and is presumed lost.
Resolution rescinding Warrant No. 70529244 payable to Performance Therapies PC in the amount of $4,150.80 for worker’s compensation and rescinding Warrant No. 70527428 to Timothy L. Grady in the amount of $350.00 for rent assistance. The checks were not received and are presumed lost.
Adopt Resolution suspending taxes for eight (8) Linn County residents as they are unable to contribute to the public revenue by reason of age, infirmity, or both.
Resolution approving the 2012 Linn County Weed Program and legal publication notice to residents.
CONTRACTS AND AGREEMENTS
Authorize Chair to sign/execute documents related to Environmental Review Records for Single Family New Construction projects in North Liberty, Springville, Lone Tree, Iowa, including Civil Rights Impact Certifications, Findings of No Significant Impact (FONSIs), release of funds, and SHPO Exemption Forms.
Authorize Chairperson to sign Iowa Department of Human Services Community Mental Health Center Affiliation form, a condition of eligibility for receiving Mental Health and Developmental Disabilities Community Services Fund dollars.
Approve and sign application to “Adopt-A-Roadside” for Invisible Fence of Cedar Rapids to adopt Blairs Ferry Road from Feather Ridge Rd to the Cedar River bridge.
Award bids and authorize chairperson to sign contracts and associated documents for the following rock projects:
• Gibney Road from Covington Road to Ellis Road to Moyna Materials in the amount of $20,000.00
• East Bertram Road from Skillman Road to Irish Lane to Weber Stone in the amount of $27,600.00
• Hudson Street/Perry Street/Western College Road/Hoosier Creek Road to Moyna Materials in the amount of $21,300.00
• Bowdish Road from Jordans Grove Road to Whittier Road to Weber Stone in the amount of $17,850.00
• Bridge Out Road from Waubeek Road to end of county maintenance to Wendling Quarries in the amount of $6,090.00
• Blue Creek Road from Urbana Road to W Blue Road to Wendling Quarries in the amount of $21,540.00
• Bowers Road/Roseberry Road/Horak Road/Lala Road/ Fleming Road to Wendling Quarries in the amount of $54,525.00
Authorize Chair to sign a Memorandum of Agreement between Linn County and the City of Cedar Rapids for the planting, establishment and maintenance of native prairie planting on city owned property.
Approve and authorize Chair to sign a Memorandum of Agreement between Penford Products Company and Linn County regarding the acquisition, improvement and use of properties for parking facilities.
Authorize Chairperson to sign two Amendments to Group Life Insurance Policy and a revised Joinder Agreement for Long-Term Disability Insurance.
Authorize Chairperson to sign 2012 Wellmark Benefits Renewal for Health Insurance.
LICENSES & PERMITS
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Discuss the Fiscal 2012 Final Amendment.
Motion to authorize Chair to sign letter to Auditor Joel Miller directing report to the Board of Supervisors pursuant to Iowa Code Section 331.323 (2) (b) and Linn County Policy FM-001.
Set date for public hearing to vacate all of Allbones Lane.
Set date for public hearing to vacate all of Leigh Road.
Garth Fagerbakke, Construction Services Manager:
Jean Oxley Linn County Public Service Center Construction
1) Discuss and decide on contract to tuck point stone cap on parapet wall on roof of 2nd floor.
Linn County Courthouse Construction
1) Discuss and decide on contract to supply and install an A-phone at the two security stations to control the East door on 1st floor of the building.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT: 5 Minute Limit
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
APPOINTMENTS
ADJOURNMENT
Associated File:
 5-09.pdf, 186k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, MAY 9, 2012 10:00 A.M.
The Board met in session at Linn County West. Present: Chairperson Oleson, Vice Chairperson Harris and Rogers. Absent: Supervisors Barron (personal business) and Langston (other county business, however, participated by phone at 10:10 a.m.) Board members voting “Aye” unless otherwise noted.
The Pledge of Allegiance was led by Chairperson Oleson.
Motion by Rogers, seconded by Harris to approve and adopt Consent Agenda as follows:
Authorize Chair to sign and submit State Historical Society of Iowa Historical Resource Development Program Grant and related documents for the Abbe Creek School Museum preservation.
Resolution 2012-5-72, authorizing the issuance of not to exceed $432,000 in aggregate principal amount of Linn County, Iowa, Revenue Bonds (Discovery Living Project) Series 2012, with the proceeds from the sale of the bonds to be loaned to Discovery Living, Inc., an Iowa nonprofit corporation; the execution and delivery of a Bond Purchase Agreement and Assignment to secure said Bonds; the execution and delivery of a Loan Agreement between the County and Discovery Living, Inc.; the Assignment by the County to the Original Purchaser of the rights and interest of the County in and to said Loan Agreement; the sale of said Bonds; the reporting of the designation of the Bonds as Qualified Tax-Exempt Obligations within the meaning of Section 265(b) of the Internal Revenue Code of 1986; and related matters.
Resolution 2012-5-73, approving Temporary Use TU-03-12, owners Jay and Kerri Carson, applicant Croell Redi-Mix, to allow portable redi-mix station and temporary office trailer for May 15, 2012 through October 31, 2012, hours of operation 6 AM to 6 PM on property located at 5810 Troy Mills Rd, Troy Mills.
Resolution 2012-5-74, rescinding Warrant No. 70525713 payable to Cedar Terrace Apartments in the amount of $275.00 for rent assistance and rescinding Warrant No. 70527004 to Rebecca A. Braun in the amount of $160.00 for PEO wages. The checks were not received and are presumed lost.
Resolution 2012-5-75, rescinding Warrant No. 70524702 payable to Josh Miller in the amount of $15.00 for hazmat stipend. The check was not received and is presumed lost.
Resolution 2012-5-76, rescinding Warrant No. 70529244 payable to Performance Therapies PC in the amount of $4,150.80 for worker’s compensation and rescinding Warrant No. 70527428 to Timothy L. Grady in the amount of $350.00 for rent assistance. The checks were not received and are presumed lost.
Resolution 2012-5-77, suspending taxes for eight (8) Linn County residents as they are unable to contribute to the public revenue by reason of age, infirmity, or both.
Resolution 2012-5-78, approving the 2012 Linn County Weed Program and legal publication notice to residents.
Authorize Chair to sign/execute documents related to Environmental Review Records for Single Family New Construction projects in North Liberty, Springville, Lone Tree, Iowa, including Civil Rights Impact Certifications, Findings of No Significant Impact (FONSIs), release of funds, and SHPO Exemption Forms.
Authorize Chairperson to sign Iowa Department of Human Services Community Mental Health Center Affiliation form, a condition of eligibility for receiving Mental Health and Developmental Disabilities Community Services Fund dollars.
Approve and sign application to “Adopt-A-Roadside” for Invisible Fence of Cedar Rapids to adopt Blairs Ferry Road from Feather Ridge Rd to the Cedar River bridge.
Award bids and authorize chairperson to sign contracts and associated documents for the following rock projects:
• Gibney Road from Covington Road to Ellis Road to Moyna Materials in the amount of $20,000.00
• East Bertram Road from Skillman Road to Irish Lane to Weber Stone in the amount of $27,600.00
• Hudson Street/Perry Street/Western College Road/Hoosier Creek Road to Moyna Materials in the amount of $21,300.00
• Bowdish Road from Jordans Grove Road to Whittier Road to Weber Stone in the amount of $17,850.00
• Bridge Out Road from Waubeek Road to end of county maintenance to Wendling Quarries in the amount of $6,090.00
• Blue Creek Road from Urbana Road to W Blue Road to Wendling Quarries in the amount of $21,540.00
• Bowers Road/Roseberry Road/Horak Road/Lala Road/ Fleming Road to Wendling Quarries in the amount of $54,525.00
Page 2
May 9, 2012
Authorize Chair to sign a Memorandum of Agreement between Linn County and the City of Cedar Rapids for the planting, establishment and maintenance of native prairie planting on city owned property.
Approve and authorize Chair to sign a Memorandum of Agreement between Penford Products Company and Linn County regarding the acquisition, improvement and use of properties for parking facilities.
Authorize Chairperson to sign two Amendments to Group Life Insurance Policy and a revised Joinder Agreement for Long-Term Disability Insurance.
Authorize Chairperson to sign 2012 Wellmark Benefits Renewal for Health Insurance.
Dawn Jindrich, Budget Director, presented the Fiscal 2012 Final Amendment.
She stated that there are no surprises or bad news and explained each department’s request. She recommends setting the public hearing for May 30th.
Motion by Rogers, seconded by Harris to set May 30th for the Fiscal 2012 Final Budget Amendment.
At this time Supervisor Langston joined the meeting by phone.
Chairperson Oleson stated that he has reviewed the letter prepared by Asst. County Atty. Gary Jarvis to be sent to Auditor Miller regarding the fraud investigation. He asked for a motion to authorize him to sign the letter.
Motion by Harris, seconded by Langston to authorize Chairperson to sign a letter to Auditor Joel Miller re: Production of Linn County Records, Documents, and Equipment and Provision of Information Requested by Linn County Compliance Office, Mr. Steve Tucker, pursuant to Iowa Code Section 331.323 (2) (b) and Linn County Policy FM-001.
Motion by Rogers, seconded by Harris to set date for public hearing to vacate all of Allbones Lane on June 4, 2012 at 9:15 a.m.
Motion by Rogers, seconded by Harris to set date for public hearing to vacate all of Leigh Road on June 4, 2012 at 9:15 a.m.
Motion by Langston, seconded by Rogers to authorize Chairperson to sign Proposal from Technical Specialty Systems in the amount of $1,595 to tuck point stone cap on parapet wall on roof of 2nd floor of the Jean Oxley Linn County Public Service Center.
Motion by Langston, seconded by Rogers to authorize Chairperson to sign Contract with Siemens in the amount of $4,105.29 to supply and install an A-phone at the two security stations to control the East door on 1st floor of the Linn County Courthouse.
Supervisor Rogers reported from the Linn County Community Services Advisory Board voted to allocate $98,000 surplus back to the general fund.
Supervisor Harris reported that the Veterans Memorial outside of the Community Services Building (near the pond) appears to be on schedule and in place by Memorial Day with a dedication on Veterans Day. He thanked Garth Fagerbakke for his assistance.
Supervisor Langston spoke to Larry Murphy, Linn County lobbyist, regarding MHDD transition funding. They want to try to keep the rules that Rep. Schulte put in place.
Chairperson Oleson was also on the phone to Gary Grant, Linn County lobbyist, late last evening. He didn’t see any hope on the transition funding.
Langston also discussed the possibility of the elimination of Linn County’s ability to get federal funding.
Supervisor Langston hung up the phone at this time.
Motion by Harris, seconded by Harris to approve Claims #70539670-70539743 in the amt. of $120,775.45 and ACH payments in the amt. of $12,635.10.
Public Comment:
Auditor Miller stated that he reiterates to the Board his intention (that he made known in the Gazette today) that he plans to have the hard drive from the laptop computer copied at the WMT radio station at 4:00 p.m. today. He stated that if one or more of the Board, or their representative, is present, he will hand off the laptop to them. Miller stated that he does not believe that he is required to hand off the laptop, noting that they are entitled to the data. He is going beyond Chapter 22 requirements. Miller stated that in the future as an administrative housekeeping issue, when someone in his office is leaving the Auditor’s Office, their work will be backed up. He stated that all are invited as well as a limited number of the public today at 4:00.
Page 3
May 9, 2012
Supervisor Harris stated that he has a comment as a private Palo citizen. He is regretful that this issue has been politicized the way it has. These types of inquiries are best left nonpublic and it is unfortunate that it happened. Harris stated that he sees for the most part politicizing of this issue has been performed by the Auditor. He is concerned that Auditor Miller thinks that the Linn County policy does not need to be followed or pertains to him. Harris stated that he is terribly concerned and distraught that the circus continues with the laptop in question being copied on a radio show. As a taxpayer of Linn County, that computer belongs to all of us and he asked that it be turned over immediately so that this issue can be put to an end, and the inquiry can continue.
Adjournment at 10:27 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
BRENT OLESON, Chairperson
Board of Supervisors
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