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Department: Historic Preservation
Date: May 16, 2012 at 4:00 PM
| | This meeting will be held in the Board Room on the lower level of Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
If you have questions about the meeting or regarding the Historic Preservation Commission, contact Joi Bergman at 319-892-5118 / joi.bergman@linncounty.org or Jan Every at 319-892-5117 / jan.every@linncounty.org.
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I. Call to Order
II. Public Comments
III. Announcements / Communication
IV. Approval of Minutes
V. Monthly Budget Report
VI. Subcommittee Reports
VII. Old Business
a. Planning/Training Session (August 25, 2012)
b. Lincoln Highway Kiosk Maintenance (Revised Bid / Plan of Action)
c. Consultant RFPs for Surveying Subsections D, L & R (Make Selection Using Criteria)
d. Historic Preservation Month
e. Mott Building National Register Nomination (Review on June 8)
f. Abbe Creek School (Preservation Grant Submitted)
VIII. New Business
a. Discuss Historic Preservation Commission Meeting Procedures
b. Discuss FY13 Grant Process & Scoring System
IX. Next Meeting
a. June 20, 2012
X. Adjournment
Associated File:
 2012-05-16 Agenda.pdf, 54k
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Members Present
Fred Easker, Vice Chair
Sharon Hannen
Brent Harstad
Peter Jaynes, Chair
John Pfiffner
Dick Thomas, Secretary
Members Absent
Mitch Bloomquist
Others Present
Joi Bergman, Staff Liaison
Jan Every, Recording Secretary
Call to Order
The meeting was called to order at 4:02 p.m. by Chair Peter Jaynes.
Announcements/Communication
Gary Feddern has resigned from the Commission effective May 14, 2012. Jaynes suggested a letter from the Commission be sent to Feddern, thanking him for his service on the Commission.
The Commission received a letter from the City of Coggon stating the City Council of Coggon welcomes a partnership between the City of Coggon, the Coggon Area Betterment Association and the Linn County Historic Preservation Commission. The letter formally requests this Commission act as their Certified Local Government in order to pursue available grant funds for the historical districts of Main Street and 3rd Street in Coggon. Thomas noted it is the Commissions “job” to act as CLG for the smaller organizations. Bergman suggested a meeting be held that includes herself, two Commission members, District 5 Supervisor Harris and the Coggon group to discuss expectations, parameters, and responsibilities.
Minutes
The minutes of the May 2, 2012 Linn County Historic Preservation Commission meeting were approved as submitted.
Monthly Budget Report
Bergman noted there were expenditures in the amount of $31.51 during the month of April, and the Commission’s budget balance as of April 30, 2012 was $15,307.56. Tallgrass Historians has indicated an invoice will be submitted prior to the end of this fiscal year for services to date.
Old Business
Planning/Training Session
Thomas and Easker both agreed with other Commissioners that 10:00 to 3:00 on August 25 is a good date for the planning/training session with Paula Mohr from the State Historic Preservation Office. The classroom at the History Center has been confirmed as the location.
Lincoln Highway Kiosk Maintenance
At April’s meeting, Thomas agreed to check with Will Thompson whether he could complete the kiosk maintenance project and submit an invoice prior to June 30. The project will not be completed by then, but Thompson will be able to submit an invoice for all materials prior to the end of this fiscal year.
Requests for Proposals
The Commission received one proposal in response to its request for proposals to survey subsections D, L & R. The Commission reviewed the proposal from Tallgrass Historians, using criteria adopted at the last meeting, and found the proposal acceptable.
Motion by Pfiffner, second by Thomas, all those present voting aye to accept the proposal from Tallgrass Historians to survey subsections D, L and R.
Historic Preservation Month – May
The Historical Information brochures were mailed to 9 historic organizations and 6 public libraries in Linn County. The Carl and Mary Koehler History Center was provided with a CD set of the Comprehensive Planning Project which includes all surveyed subsections to date.
Thomas asked for volunteers to help man a table at the “Preservation Showcase” on Saturday, May 19. Hosted by the Cedar Rapids Historic Preservation Commission, it will be held from 11:00 to 6:00 at the CSPS Hall. Thomas would like to promote the Comprehensive Planning Project by showing surveys on computer as well as displaying hard copies of some of the reports. A list of the Commission’s other projects and accomplishments will be displayed as well.
Mott Building
According to a letter dated April 17, 2012 from the State Historical Society of Iowa, the Mott Building [Iowa Wind Mill and Pump Company Office and Warehouse] will be considered by the State National Register Nominations Review Committee for nomination to the National Register of Historic Places on June 8, 2012. The letter also served as an invitation to the Commission to attend the meeting to comment on the nomination. It will be held at the Dubuque Masonic Temple, 1155 Locust Street in Dubuque.
Abbe Creek School
On May 9, the Board of Supervisors signed a State Historical Society of Iowa HRDP grant for the Abbe Creek School preservation; however, Bergman since learned the structure must be on the National Register prior to applying for the grant. Once Abbe Creek is on the Register, County Conservation will submit the grant application.
New Business
Commission Meeting Procedures
The Commission had a small discussion on meeting procedures and all agreed the procedures were appropriate and met the open meetings law. It was noted that all members are appointed by the Board of Supervisors for their expertise, therefore, all should participate in discussion of and voting on agenda items.
Grant Process & Scoring System
Several Commission members have mentioned scoring the annual grant applications is difficult using the existing scoring matrix. They feel it is hard to determine whether they’re scoring the application or the project itself.
Motion by Thomas, second by Pfiffner, all those present voting aye, to postpone the grant process and scoring system discussion until the next meeting; in the meantime, a subcommittee be formed to review both the application and scoring matrix and report to the Commission on June 20.
Jaynes appointed Pfiffner, Easker and Bloomquist, along with staff liaison Bergman, to review the application and scoring matrix.
Next Meeting
The next Historic Preservation Commission meeting will be held on Wednesday, June 20 at the Jean Oxley Public Service Center.
Adjournment
The meeting was adjourned at 5:10 p.m.
Associated File:
2012-05-16 Minutes.pdf, 179k
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