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Department: Board of Supervisors
Date: Jun 23, 2010 at 10:00 AM
| This meeting will be held in the Board Room on the lower level of Linn County West, 2500 Edgewood Road SW, Cedar Rapids, Iowa.
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PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
This comment period is for the public to address topics on today’s agenda.
Consent Agenda
Receive and place on file Treasurer’s (Auto Dept) Report to the County Auditor Receipts and Disbursements for the Month of May, 2010.
RESOLUTIONS
Resolution authorizing approval and signature of the project labor agreement for the Jean Oxley Linn County Public Service Center project.
Resolution authorizing the transfer of $1,000 from Conservation to Soil Conservation.
Adopt resolution establishing 25 mph speed limits on various subdivision streets south of Blairs Ferry Road in sections 35 & 36-84-8, 1 & 2-83-8 and 6-83-7.
Adopt resolution to establish a road closure and detour on Sutliff Road from the Johnson County line north approximately 3.8 miles to Cemetery Road for PCC paving project FM-C057(110)—55-57.
CONTRACTS AND AGREEMENTS
Authorize Chairperson to sign the “Sharepoint User Memorandum of Understanding Between the Iowa Department of Public Health and the Linn County Board of Supervisors.”
Authorize Chairperson to sign East Central Iowa Council of Governments – Linn County Transportation FY2011 Transit Purchase of Service Contract.
Authorize Chairperson to sign Contract for Transit Services between Linn County LIFTS and Aging Services, Inc. – Milestones for July 1, 2010 through June 30, 2011.
Authorize Chairperson to approve PO # 4700 for $29,912.31 to CEC for 12 additional cell block cameras, including install and accessories, for the Correction Center.
Authorize Chairperson to sign Paying Agent and Registrar and Transfer Agent Agreement relating to the December 2009 $1,000,000 General Obligation taxable Election Depot Bonds.
Authorize Chairperson to sign contract extending Dan Chatham’s Special Prosecutor position for an additional two years.
Authorize John Brandt to sign the “Peer Group Services Agreement” with the Cedar Rapids Community School District for FY11.
LICENSES & PERMITS
Approve Cigarette Permit for the Whittier Market, 1002 County Home Rd., Springville.
Approve Applications for Fireworks Permits for Connie Gerhold to conduct displays at 4665 Boulder Cemetery Rd., Central City, on June 25 & 26, 2010 and July 2, 3 & 4, 2010.
Regular Agenda
APPROVE CONSENT AGENDA
APPROVE MINUTES
Public Hearing & First Consideration for Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Second Consideration to repeal and replace each of the following ordinances:
• Chapter 3, Linn County Building Regulations adopting the 2009 International Building and 2009 International Residential Code
• Chapter 4, Linn County Mechanical Regulations adopting the 2009 International Mechanical Code and 2009 International Fuel Gas Code
• Chapter 5, Linn County Plumbing Regulations adopting the 2009 Uniform Plumbing Code
• Chapter 32, Linn County Fire Regulations adopting the 2009 International Fire Code
Discuss and decide on Memorandum of Agreement between the Board of Supervisors and the Linn County Board of Health.
Discuss and decide on resolution rescinding Resolutions 2000-1-4 and 2003-7-156, and establishing well & septic fees to be collected by the Linn County Health Department for permits, testing, inspections, evaluations, repairs and other services necessary for carrying out the provisions of Chapters 23 and 24 of the Linn County Code of Ordinances, effective July 1, 2010.
Discuss and decide on resolution establishing Environmental Health fees, pursuant to Chapter 10, Linn County Code of Ordinances, effective July 1, 2010.
Discuss Grant Wood statues relocation.
Discuss and request direction from the Board regarding funding for a fire suppression system for the IT Department at Linn County West.
Garth Fagerbakke, Construction Services Manager:
1) Juvenile Law Center & Courthouse – Discuss and decide on the IDNR storm water permit and $175 fee.
2) Jean Oxley Linn County Public Service Center – Discuss and decide on review of plans and specifications, authorize notice to bidders, set public hearing date, set the bid filing date.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS
LEGISLATIVE UPDATE
APPROVE CLAIMS
PUBLIC COMMENT
This is an opportunity for the public to address the Board on any subject pertaining to Board business.
CORRESPONDENCE
CLOSED SESSION
The Board will enter into closed session to discuss pending litigation, pursuant to IA Code 21.5(c).
APPOINTMENTS
The Board will conduct a Department Head evaluation at 2:00 p.m.
Jon Gallagher
ADJOURNMENT
Associated File:
 6-23.doc, 474k
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LINN COUNTY BOARD OF SUPERVISORS
CEDAR RAPIDS, LINN COUNTY, IOWA
WEDNESDAY, JUNE 23, 2010 10:00 A.M.
The Board met in session at Linn County West. Present: Vice Chairperson Rogers, Supervisors Barron, Houser & Oleson. Absent: Chairperson Langston (other county business). Board members voting “AYE” unless otherwise noted.
The Pledge of Allegiance was led by Vice Chairperson Rogers.
By unanimous consent, the Board removed the contract extension for Dan Chatham’s Special Prosecutor position from the agenda.
Motion by Houser, seconded by Barron to approve consent agenda as follows:
Receive and place on file Treasurer’s (Auto Dept) Report to the County Auditor Receipts and Disbursements for the Month of May, 2010.
Resolution 2010-6-114A, authorizing approval and signature of the project labor agreement for the Jean Oxley Linn County Public Service Center project.
Resolution 2010-6-115, authorizing the transfer of $1,000 from Conservation to Soil Conservation.
Resolution 2010-6-116, establishing 25 mph speed limits on various subdivision streets south of Blairs Ferry Road in sections 35 & 36-84-8, 1 & 2-83-8 and 6-83-7.
Resolution 2010-6-117, to establish a road closure and detour on Sutliff Road from the Johnson County line north approximately 3.8 miles to Cemetery Road for PCC paving project FM-C057(110)—55-57.
Authorize Chairperson to sign the “Sharepoint User Memorandum of Understanding between the Iowa Department of Public Health and the Linn County Board of Supervisors.”
Authorize Chairperson to sign East Central Iowa Council of Governments – Linn County Transportation FY2011 Transit Purchase of Service Contract.
Authorize Chairperson to sign Contract for Transit Services between Linn County LIFTS and Aging Services, Inc. – Milestones for July 1, 2010 through June 30, 2011.
Authorize Chairperson to approve PO # 4700 for $29,912.31 to CEC for 12 additional cell block cameras, including install and accessories, for the Correction Center.
Authorize Chairperson to sign Paying Agent and Registrar and Transfer Agent Agreement relating to the December 2009 $1,000,000 General Obligation taxable Election Depot Bonds.
Authorize Chairperson to sign contract extending Dan Chatham’s Special Prosecutor position for an additional two years.
Authorize John Brandt to sign the “Peer Group Services Agreement” with the Cedar Rapids Community School District for FY11.
Approve Cigarette Permit for the Whittier Market, 1002 County Home Rd., Springville.
Approve Applications for Fireworks Permits for Connie Gerhold to conduct displays at 4665 Boulder Cemetery Rd., Central City, on June 25 & 26, 2010 and July 2, 3 & 4, 2010.
A Public Hearing was called to order for Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial. Proof of publication presented.
Bill Micheel, Planning & Development, explained that by rezoning this property it will allow an existing business in Marion to move to this site. A Conditional Use Permit will also be required, which does restrict some uses so there is not a negative impact on surrounding properties. Micheel noted that there were Zoning Commission members that voted against the case as they were concerned if this would open the door for additional commercial uses.
Scott Olson, representing both North American Nutrition Co. and EIC Construction, stated that they plan to renovate and enhance the property. The property will continue on the tax roles. He noted that they also have the support of the city of Marion.
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June 23, 2010
Jeremy Bleeker 4900 Indian Creek Rd., stated that he is relocating only the roofing part of his business. The recycling portion will remain in town.
There were no oral or written objections.
Motion by Barron, seconded by Houser to close public hearing.
Motion by Houser, seconded by Oleson to approve upon first consideration Rezoning Case R-02-10, North American Nutrition Companies Inc., owner, to rezone property located at 2957 Highway 13, Marion, from AG Agricultural to HC Highway Commercial.
Motion by Barron, seconded by Oleson to remove the 2nd consideration of Mechanical Regulations from the agenda and place on Monday’s to allow time to hear back from Mike Maccula regarding the fuel gas code.
Motion by Houser, seconded by Barron to approve upon 2nd consideration Chapter 3, Linn County Building Regulations adopting the 2009 International Building and 2009 International Residential Code.
Motion by Barron, seconded by Houser to approve upon 2nd consideration Chapter 5, Linn County Plumbing Regulations adopting the 2009 Uniform Plumbing Code.
Motion by Houser, seconded by Barron to approve upon 2nd consideration Chapter 32, Linn County Fire Regulations adopting the 2009 International Fire Code.
Motion by Houser, seconded by Barron to concur with Curtis Dickson and remove from the agenda the Memorandum of Agreement between the Board of Supervisors and the Linn County Board of Health until such time that he can meet with Gary Jarvis.
Motion by Barron, seconded by Houser to adopt Resolution 2010-6-118, rescinding Resolutions 2000-1-4 and 2003-7-156, and establishing well & septic fees to be collected by the Linn County Health Department for permits, testing, inspections, evaluations, repairs and other services necessary for carrying out the provisions of Chapters 23 and 24 of the Linn County Code of Ordinances, effective July 1, 2010.
Vote: Barron, Houser, Rogers – Aye Oleson – Nay
Motion by Houser, seconded by Barron to adopt Resolution 2010-6-119, establishing Environmental Health fees, pursuant to Chapter 10, Linn County Code of Ordinances, effective July 1, 2010.
Vote: Barron, Houser, Rogers – Aye Oleson – Nay
The Board discussed the Grant Wood statue relocation.
Supervisor Oleson stated that he found the statues at the Mott Building. He had them moved to Linn County West as they were stored in poor conditions for artwork. Oleson continued to say that the statues were removed from the Adm. Office Bldg. years before the flood. They were purchased with taxpayers dollars and should be displayed.
Supervisor Barron stated that she thought they were being stored in a safe place and thought they would go into one of the new buildings.
Discussion of the location of the artwork continued, noting that problems at the AOB were that children would crawl on them, causing a liability.
The Board asked that the Risk Manager coordinate a display in a safe manner and Supervisor Rogers will contact someone about proper cleanup of them.
The Board will make a decision on Monday.
The Board discussed a fire suppression system for the IT Department at Linn County West and related funding. Also present: Phil Lowder, IT Dir.; Steve Estenson, Risk Manager; Britt Hutchins, Purchasing Director; Becky Shoop, Deputy Auditor; and Joyce Sramek, Sr. Facilities Worker.
Lowder explained that this discussion was brought to his attention by the Auditor’s Office after the fire inspection results came back indicating that something must be done since the sprinklers were removed by county staff. He stated that he did not want water on over a million dollars worth of equipment should the sprinklers go off. Lowder explained that they have the following options: 1) Replace the sprinkler heads with a higher level setting before it goes off; 2) Install fire rated drywall all the way up to the duct work; 3) Install a dry chemical system in place (which is the best for a computer room); and 4) Do nothing.
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June 23, 2010
Joyce Sramek noted that the dry chemical system can be removed from this property and reused in another facility. Lowder stated that he would like to see it go to the Abbe Center (if they choose that option) as an emergency protected site.
The Board discussed the cost of the dry chemical system ($8,947) and the length of time that IT is expected to remain at Linn County West.
Supervisor Oleson asked if the fire department could work out an exception for the room.
Supervisor Rogers suggested that they put this issue on the agenda next week and in the meantime he will contact the Assistant Fire Chief to see if they can do an exception. The Board concurred.
Motion by Oleson, seconded by Barron to approve Juvenile Law Center & Courthouse IDNR storm water permit and $175 fee.
Garth Fagerbakke, Const. Serv. Mgr. & Gary Landhauser, Novak Design, met with the Board to discuss and review plans and specifications for the Jean Oxley Linn County Public Service Center.
Supervisor Oleson stated that a number of contractors had concerns with the schedule used for the Juvenile Courthouse.
Fagerbakke stated that there will be a full month between now and when the project is let which should help alleviate those concerns.
Supervisor Barron stated that she also talked with some folks interested in bidding and they are aware of it being more complicated due to the remodeling.
Supervisor Houser asked if the county reserved the right to remove some of the infrastructure and Fagerbakke confirmed that the Facilities Dept. is going after the high dollar items.
Motion by Oleson, seconded by Houser to approve plans and specifications for the Jean Oxley Linn County Public Service Center., authorize notice to bidders, set public hearing date, set the bid filing date.
Supervisor Rogers stated that he sat in on the JDC study comm. mtg.
The Disaster Recovery Team met yesterday and discussed building timeline information.
Supervisor Houser met with Gary Hughes regarding the I-JOBS application for the Courthouse and Correctional Center. He’s in a hold pattern right now.
Motion by Houser, seconded by Barron to approve claims as follows:
Employee reimbursements in the amt. of $16,910.22; ACH pmts. in the amt. of $5,580.50 and #70496229 - #70496660 in the amt. of $300,861.31.
Motion by Oleson, seconded by Barron to go into Closed Session to discuss pending litigation, pursuant to IA Code 21.5(c).
VOTE: Barron – Aye Houser – Aye Rogers – Aye Oleson – Aye
Motion by Oleson, seconded by Barron to go out of Closed Session.
VOTE: Barron – Aye Houser – Aye Rogers – Aye Oleson - Aye
Recessed at 11:15 a.m. with plans to reconvene at 2:00 p.m. to conduct a performance appraisal of Jon Gallagher, Soil & Water Conservation.
There were two board members (Houser & Rogers) available at 2:00 to do the appraisal, therefore, meeting was adjourned as there was a lack of a quorum.
Adjournment at 11:15 a.m.
Respectfully submitted,
JOEL D. MILLER, Linn County Auditor &
Clerk to the Board of Supervisors
By Rebecca Shoop, Deputy Auditor
Approved by:
BEN ROGERS, Vice Chairperson
Board of Supervisors
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